Open for claimsConsumerHealthPort P.I.T. Medical Record Fees Settlement: Eligibility & Deadline
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Eligible patients, patient designees and patient representatives may claim a payment for HealthPort medical-record requests made to Pennsylvania providers or facilities in connection with applications for life or health insurance. The covered period is December 17, 2009 through July 23, 2026, and the class excludes requests charged at an agreed-upon rate.
The benefit is calculated as 67.5% of qualifying alleged overpayments determined by the settlement administrator. The agreement makes up to $197,720.39 available for valid claims and provides proportional payments if valid claims exceed that amount. Individual awards therefore depend on eligible transactions and the settlement rules.
A completed, signed Proof of Claim must be received through the official settlement website by December 31, 2026. The agreement sets the online cutoff at 11:59 p.m. Eastern Standard Time. Use your Notice ID and PIN to review the transaction list and complete the claim.
This is P.I.T. Retrievals, LLC v. HealthPort Technologies, LLC, case GD-13-023729 in the Court of Common Pleas of Allegheny County, Pennsylvania. It is separate from the Landay v. Datavant settlement, case GD-09-012923. Payment depends on final approval and resolution of any appeals.
Key facts
- Valid-claim funding cap
- $197,720.39
- Benefit formula
- 67.5% of qualifying alleged overpayments; cap and proportional-payment rules apply
- Online claim deadline
- December 31, 2026, 11:59 p.m. EST
- Covered period
- December 17, 2009–July 23, 2026
- Medical-record location
- Pennsylvania providers or facilities
- Request purpose
- Life or health insurance underwriting
Official settlement administrator: American Legal Claims Services, LLC
Evidence for key facts
These excerpts record what official sources said when checked. Open a fact to see its source and supporting passage. Follow the source for the latest information.
Claim statusChecked
Your completed Proof of Claim must be received via the settlement website no later than December 31, 2026.
Official long-form noticePDF page 6, Q8
Who qualifiesChecked
All patients, patient designees, and patient representatives that requested medical records from a Pennsylvania healthcare provider or facility in connection with patients’ applications for life and/or health insurance, referred to by HealthPort as “underwriting” requests, and who paid to HealthPort an amount in excess of the maximum basic, search and retrieval, and/or reproduction fees as set forth in 42 Pa.C.S. § 6152(a)(2)(i) of the Pennsylvania Medical Records Act and who were not charged in accordance with an agreed-upon rate, during the period of December 17, 2009 through July 23, 2026.
Who qualifiesChecked
Excluded from the class are (a) any present or former counsel for Defendant in this Litigation; (b) the Court, the Court’s immediate family, and the Court staff; and (c) Class Counsel.
Payment and benefitsChecked
Each Claimant shall be entitled to receive a Settlement Benefit for each Record Request made in an amount equal to 67.5% of the Alleged Overpayment, subject to the provisions of Section 3.2.1 of the Settlement Agreement.
Executed settlement agreementPDF page 12, section 3.1.1
Payment and benefitsChecked
HealthPort/Datavant will make available $197,720.39 for the purpose of paying Settlement Benefits for Valid Claims.
Executed settlement agreementPDF page 13, section 3.2.1
Payment and benefitsChecked
If Valid Claims exceed $197,720.39, the Settlement Administrator will fulfill all valid claims on a pro rata basis.
Executed settlement agreementPDF pages 13–14, section 3.2.1
Proof requirementsChecked
accurately, fully and truthfully completed and executed, with all of the information requested in the Proof of Claim; (iii) signed physically or by electronic signature, subject to the penalty of perjury, by the Settlement Class Member
Executed settlement agreementPDF page 10, section 1.41
Proof requirementsChecked
The Settlement Administrator may require additional information from the Settlement Class Member or the Defendant to determine whether a Proof of Claim is a Valid Claim.
Executed settlement agreementPDF page 10, section 1.41
Proof requirementsChecked
The aggregate Settlement Benefit is calculated based upon these records and is set forth on your Proof of Claim maintained on the settlement website which you can access using your Class Member ID (Notice I.D. + Pin).
Claim deadlineChecked
Your completed Proof of Claim must be received via the settlement website no later than December 31, 2026.
Official long-form noticePDF page 6, Q8
Claim deadlineChecked
submitted online by 11:59 p.m. Eastern Standard Time on the last day of the Claim Period
Executed settlement agreementPDF page 10, section 1.41
Who qualifies
- You must be a patient, patient designee or patient representative who requested medical records from a Pennsylvania healthcare provider or facility for a patient’s life or health insurance application.
- For covered requests during December 17, 2009 through July 23, 2026, you must have paid HealthPort more than the applicable maximum basic, search-and-retrieval or reproduction fees under the Pennsylvania Medical Records Act. Requests billed at an agreed-upon rate are excluded.
- The class excludes present or former defense counsel in this litigation, the court, the court’s immediate family and staff, and class counsel. People who validly opt out cannot claim a settlement benefit.
- The official notice explains that eligible requesters may include individuals, lawyers, law firms and companies. Receiving a notice does not replace checking the class definition and your transactions.
How to claim a HealthPort P.I.T. settlement payment
- 1
Confirm the correct settlement
Check that your notice concerns P.I.T. Retrievals v. HealthPort, GD-13-023729, and underwriting medical-record requests. The separate Landay settlement has different rules and deadlines.
- 2
Use your Notice ID and PIN
Open the official claim portal with the credentials from your notice. Review the listed invoices, record requests, payments and calculated settlement benefit. If you did not receive a notice with your Class Member ID, contact the settlement administrator.
- 3
Complete and sign the Proof of Claim
Provide all requested information accurately and truthfully and sign under penalty of perjury. The administrator may request additional information to validate your claim. You may claim all eligible listed transactions or select fewer transactions.
- 4
Submit online by December 31
Your claim must be received through the official settlement website by December 31, 2026, at 11:59 p.m. Eastern Standard Time. The reviewed claim instructions require online submission; the separate mailed exclusion procedure is not a claim-filing option.
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Frequently asked questions
Is this the same as the Landay v. Datavant settlement?
No. This page covers P.I.T. Retrievals v. HealthPort, GD-13-023729, for medical-record requests connected to life or health insurance applications. The official notice identifies Landay v. Datavant, GD-09-012923, as an unrelated lawsuit with different deadlines.
Will I receive exactly 67.5% of all fees I paid?
The formula applies to qualifying alleged overpayments, not all record-copying fees. The administrator calculates these amounts from the relevant transactions. The agreement caps valid-claim funding at $197,720.39 and requires proportional payments if valid claims exceed that amount.
What information do I need?
Use your Notice ID and PIN to access the prepopulated Proof of Claim and transaction list. Complete all requested information and sign under penalty of perjury. The administrator may request additional information to determine validity; this is not a promise that every claim is accepted without supporting information.
Can I mail my claim?
The current notice requires the Proof of Claim to be received through the settlement website. The mailed exclusion procedure is separate from claiming payment.
When will payments arrive?
Payments depend on final settlement approval and resolution of any appeals. The official FAQ does not give a guaranteed payment date.
Sources and official records
Consult these records for the official terms and current updates. ClaimBee's summary helps explain the settlement; the administrator and court documents determine the claim requirements and benefits.
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